Seal the deal with Housebuilder Pro reservation tools

Digitise your reservation process and guide buyers from enquiry to exchange with secure, customisable forms and real-time dashboards.

The problem

Paper‑based reservation forms are easily misplaced, misread, or duplicated, creating unnecessary errors that slow the sales journey from the very start. Manual data entry adds even more friction, forcing teams to retype information and chase missing details instead of progressing buyers toward exchange.

Without a centralised system, visibility across developments becomes patchy, making it difficult for sales, admin, and management teams to see real‑time reservation activity. These inefficiencies lead to delays, miscommunication, and frustrated buyers waiting for updates that should be automatic.

The solution

Housebuilder Pro streamlines the entire reservation process by giving sales teams a fast, reliable way to complete Early Bird, Full Reservation and Memorandum of Sale forms digitally, eliminating paperwork and reducing the risk of errors.

Buyer progress can be tracked from first enquiry through to completion within a single connected workflow, ensuring no steps are missed and every stage is visible to the right people.

With real‑time data available across all developments, teams stay aligned, management gains instant clarity and buyers enjoy a smoother, more transparent start to their home‑buying journey.

Digital reservation forms

Early Bird, Full Reservation, and Customer Checklists
Customisable dropdowns for solicitors, advisors, and finance contacts
No more manual entry or missing field

E-signatures & legal security

Secure forms behind login credentials
E-signature support for all legal documents
Eliminate the need for in-person signing

Real-time sales dashboard

View total reserved, exchanged, and in-progress reservations
Instant updates for sales teams and senior management
Forecast cash flow with confidence

Transparent buyer experience

Reservation checklist includes terms, warranty info, and consent
Buyers stay informed and engaged throughout the process

Reservations digitised with built‑in structure

HBP allows teams to complete and store reservation forms in the system (including Early Bird and Full Reservation) and generate PDFs to support sales progression.

Paperless reservations with Housebuilder Pro

Fewer errors through smart form design

Reservation forms use structured fields and dropdowns and can be turned into downloadable PDFs, reducing missing information and manual rework.

Secure data, clear progression

HBP’s digital reservation system replaces paper trails and keeps legal documentation secure within a username/password platform

Accelerate the reservation process with HBP

With a fully digital reservation process, Housebuilder Pro removes the paperwork and manual data entry that typically slow sales teams down. By capturing information accurately the first time and storing it centrally, the system significantly reduces errors and eliminates the confusion caused by handwritten notes or outdated forms.

Every stage of the reservation journey becomes smoother and more consistent, allowing sales teams to progress buyers faster, stay aligned across developments, and accelerate the entire new‑homes sales process from enquiry through to completion.

"One of the real bonuses of using Housebuilder Pro software is being able to clearly see sales progress and record exactly where we are. We were originally looking for a sales database and found that Housebuilder Pro did not only that, but a whole lot more.

We are impressed that the team at Housebuilder Pro are able to listen to our needs and act on them, with continuous development of the system"

Fernham Homes

"We love how user-friendly Housebuilder Pro is. Housebuilder Pro simplifies the CRM process and information is readily available for a multitude of job roles across the business.

As we grow, we know that Housebuilder Pro will be able to grow with us, making our business even more efficient across all areas of the business."

Galion Homes

"Housebuilder Pro is an excellent tool to help ensure we are working as efficiently as possible, enabling us to enhance our sales process to customers and be able to provide them with an online 'one stop shop' for all documentation and guarantees associated with their property for 10 years after the sale."

Shropshire Homes

"Signing up for Housebuilder Pro has been a great pleasure. There is something about the team that gives me confidence for a healthy long term relationship.

Housebuilder Pro itself impressed us from the outset; we are always looking for ways to improve our internal systems and were impressed to find out that it not only does this, but also adds value to the customer experience that we provide."

Bargate Homes

"We want a system that covers all bases for the client right from the beginning.

That way, over time, the users can grow into the software instead of the software having to grow into the users".

Tantallon Homes

"The team at Tantallon Homes have been using Housebuilder Pro for about six months now, and we can honestly say that it has been an excellent addition to our business. The system is easy to use, the screens are clear and concise, and it operates in a common sense way.

The level of customer service from the team is second-to-none; they are always open to suggestions and feedback, and they have shown infinite patience whilst we got used to the way everything works. We highly recommend Housebuilder Pro."

Tantallon Homes

"The system is very easy to use and there are some really simple and effective ways of tracking the progress of every enquiry, reservation and sale and managing follow up enquiries.

The contact and help we have received so far from the Housebuilder Pro team has been excellent and they are doing all they can to ensure the data held in our previous system is captured and transferred across to Housebuilder Pro without any loss of data."

Wheatcroft Homes

The ongoing support from HBP is second to none. I find they are happy to listen to customer comments and suggestions, with some functions being implemented in a very quick manner. This creates an all-encompassing software that ticks a lot of boxes related to our needs.

Tantallon Homes

"We couldn't live without this system! It has totally streamlined our sales process and made our buyers' lives easier. We use it every day and it has had a positive impact on our business processes.

Housebuilder Pro has allowed us to further improve our customer service, as snags and other data can be entered in a few clicks. Our buyers can see every stage of their build without needing to chase for updates. We recommend to all developers!"

Charworth Homes

"Housebuilder Pro is an excellent addition to our business. The system is easy to use, clear, concise and operates in a common sense way. Their customer service is second-to-none. The team is always open to suggestions and feedback"

Tantallon Homes